May 23, 2020                                                     UPDATED

To All Scott Lake Residents and Visitors

As a result of precautions due to COVID 19 and associated concerns, the following measures will take place immediately regarding access to the Community Center.

• Annual Meeting Scheduled for June 20, 2020 has been cancelled.
• All Community Center Rentals have been cancelled or suspended through June 30, 2020.
• All Club Meetings at the Community Center have been cancelled until further notice.
• Access to the Scott Lake Community Office will be restricted with the request to call or email the office with any questions or needs at the above number or email address. 
• Reservations scheduled beyond June 30, 2020 may be cancelled based on social distancing that is outlined by Governor Inslee.

We appreciate your support and understanding of these changes while we all work through the current safety measures being instituted.

Thank You
Scott Lake Maintenance Company

Scott Lake Maintenance Company is currently recruiting for an Executive Secretary. This is a full-time salaried position that is exempt from the Fair Labor Standards Act. The salary range is $4,200 to $5,000 per month, depending on qualifications.

Under the direction of the Board of Trustees, the Executive Secretary manages the day-to-day business of the Scott Lake Maintenance Company, including the Community Water System, Community Center, Parks, and other community facilities and services.

Interested persons should submit a letter of interest and a resume so that it is received by Friday, June 5. Letters of interest and resumes may be submitted to office@scottlake.net, deposited in the mail slot at the Scott Lake Office, or mailed to Scott Lake Maintenance Company, 2631- 114th Way SW, Olympia WA 98512. Questions may be directed to office@scottlake.net or 360-352-4787.

Position Title: Executive Secretary

Hours per week Full time, 40+ hours per week, Fair Labor Standards Act Exempt

Salary Range: $4,200 to $5,000 per month, Depending on Qualifications

General Description:

Under the direction of the Board of Trustees, the Executive Secretary manages the day-to-day business of the Scott Lake Maintenance Company, including the Community Water System, Community Center, Parks, and other community facilities and services.

Essential Job Functions:

Finance:

• Works with the Board of Trustees to develop the annual budget.
• Administers the annual budget, performs accounting functions using Quick Books including deposits, reconciliations, processes payroll and payments, processes quarterly tax returns, and is accountable for expenditures.
• Issues monthly financial reports to the Board of Trustees.
• Manage contracts.
• Process or release liens as directed by the Board of Trustees.
• Process and record easement agreements as directed by the Board of Trustees.
• Makes recommendations to the Board of Trustees regarding financial matters.

Operations:

• Coordinates water system and maintenance projects on behalf of SLMC.
• Attends all meetings of the Board of Trustees and produces the meeting minutes.
• Receives and issues correspondence on behalf of SLMC.
• Coordinates the production of the quarterly newsletter and other communications of the Board of Trustees.
• Files required paperwork with the Secretary of State’s Office.
• Maintains the records of the Scott Lake Maintenance Company.
• Files required paperwork with federal, state, and county offices on behalf of the SLMC.
• Administers the reservations of the Community Center and the Park Shelter, including deposits.
• Issues boat ramp keys and maintains key records.

Management:

• Handles the daily operations of the SLMC office.
• Supervises, directs, and evaluates the staff.
• Serves as SLMC’s point of contact and coordinates water system repairs and system improvements with the contracted water system operator and their subcontractors.
• Monitors the work of contractors.
• Assists the Board of Trustees in the development of short-term and long-range goals.

Relationships:

• Builds and maintains effective working relationships with members of the Board of Trustees and members of the Scott Lake Community.
• Builds and maintains effective working relationships with employees, contractors, vendors, and banking representatives.
• Coordinates the scheduling of contacted services in the community, including extra duty law enforcement patrols, water system maintenance projects, and park maintenance projects.
• Builds and maintains effective working relationships with representatives of government agencies, including the Commissioners of Drainage District No. 11, the Thurston County Sheriff’s Office, the Thurston County Auditor’s Office, the West Thurston Fire District, and the Secretary of State’s Office.
• Receives complaints from residents and property owners.
• Solves problems involving residents, property owners, contractors, and government representatives.

Drainage District No. 11

• Attends all meetings of Drainage District No. 11 and produces the meeting minutes.
• Produces the Annual Report for Drainage District No. 11.
• Processes payments for Drainage District No. 11.

Other duties as assigned by the Board of Trustees.

Working Conditions:

The work is primarily performed in an office environment, though the Executive Secretary will accompany contractors and employees to various site locations. The Executive Secretary must have the ability to lift and carry up to 40 pounds, to bend and stretch for files and documents, and to sit for extended periods of time. Finger dexterity to operate a computer keyboard is required. In person and phone and email interaction is involved.

Qualifications:

• Ability to multi-task and simultaneously manage several projects.
• Ability to oversee the operations of a community water system.
• Ability to oversee financial records and to develop fiscal controls.
• Ability to utilize a personal computer and related software packages to perform word processing, accounting functions, email, information retrieval, and tracking.
• Ability to communicate effectively with members of the Board of Trustees, employees, contractors, government representatives, and members of the Scott Lake Community. Communicates at a high level both orally and in writing.
• Bachelor’s degree in business, public administration, or communications preferred, three years of experience in operations and/or accounting, and one year of supervisory or management experience, or any combination of education and experience that equips the employee to perform the essential job functions.

Desired Skills, Experience, and Traits:

• Experience in managing budgets and work plans.
• Experience with accounting software, such as Quick Books.
• Experience in organizing, scheduling, and coordinating meetings and projects.
• Experienced in program and project management.
• Experience in supervising staff.
• Demonstrated management skills.
• Experience in working with volunteer boards.
• Meeting facilitation and conflict resolution skills.
• Organized, self-directed, and highly motivated.

Due to Covid-19 and the Governor’s Stay Home, Stay Healthy order, this month’s Scott Lake Maintenance Company Board meeting will be held Thursday, May 21 on Zoom and open to community members who want to join in to listen. The meeting begins at 7:00 p.m. and usually adjourns by 9:00 p.m. This is the first time the Board has held a Board meeting with video conferencing. Your patience is appreciated while we work through this new experience.

If you would like to be included, send your name, email address, and contact phone number no later than noon, May 20 to smaint8812@comcast.net to be included in the meeting invitation.

The Break in the water line located on Entree View has been repaired and working. There is NO BOIL NOTICE at this time since the water was never turned off.

The water line break has been repaired and back to normal operations.

–original post–

Scott Lake Community Residents

On Sunday evening it was reported and verified that there is a water main leak on Entree View. 

This leak is currently not impacting water service however this leak needs to be repaired to prevent it from becoming a greater issue. 

At this time repairs are being scheduled for Wednesday May 6th at 9:00am.  We wanted to provide notice to everyone so that you can be prepared for possible water service interruptions. 

During repair residents in the area or Entree View and the “front” of the community may experience an interruption of water service up to and including a possible water system shut down.  We will not know the extent of the impact until the water line is exposed and the necessary repairs are determined. 

All residents should take appropriate actions in the event the impact extends beyond the front portion of the community.

All residents of our community could  be under a boil order if we have to replace any section of the damaged pipes. A boil order could be in place for up to a minimum of 72 hours.

Additional information will be shared and updated once repairs begin on Facebook and at scottlake.net

If you have any questions please call the office at 360-352-4787 or email the office at smaint8812@comcast.net 

PLEASE NOTE: 

IF THE WATER LEAK BECOMES WORSE PRIOR TO THE SCHEDULED REPAIRS IMMEDIATE ACTION MAY NEED TO BE TAKEN, INCLUDING WATER SERVICE INTERRUPTION OR SHUTDOWN.  PLEASE PREPARE ACCORDINGLY AS SOON AS POSSIBLE.

It is time again for all Scott Lake property owners to consider if this is your time to run for election to the Board of Trustees. If elected, all board members serve three-year terms and may run for re-election thereafter.  There are three positions that will be available this year. 

Board members are asked to serve on one or more standing committees. Those committees are ARCHITECTURAL, PARK, COMMUNITY CENTER, SECURITY, WATER, PROPERTY COMPLIANCE, BUDGET & FINANCE, WEB, CLUBS and COMMUNITY UPDATES, Committees meet at their own discretion.  The Board of Trustee meets monthly on the third Thursday of each month beginning at 7:00 PM in the meeting room of the Scott Lake Community Center. Special Meetings may be called for by the President of the Board as needed.  Officers are elected at the next regular Board meeting after the Annual Meeting held in May.

If this is your year to give the Board of Trustees a try, please prepare a short resume of your work and life experience, including what you would like to bring to the Board and submit it to the Scott Lake Office no later than 3:30 pm on Wednesday April 8, 2019.

The Scott Lake Office is in the Scott Lake Community Center, 2631 114^th Way SW, Olympia WA 98512. There is a drop box located on the door facing the parking lot, so you can drop it off any time.  If you have any questions, please call the office at 360-352-4787.

Thanks for caring about your community!

Because of the coronavirus restrictions placed on our community, the Slams Club will be unable to host the annual Easter breakfast on 4/12.  As the breakfast is a major fund raising event for the kids fish derby and the Easter egg hunt, we hope to reschedule later in the year if conditions permit.

1. BROAD FUNCTION:
   1. Provides custodial duties, support and general maintenance of park and other areas and properties owned by the Scott Lake Maintenance Company (SLMC). This part time, hourly position reports directly to the SLMC Executive Secretary.
2. Principal Responsibilities:
   1. Provide general maintenance, custodial and sanitation, and support for community park and other areas of the community as directed by the SLMC Executive Secretary. 
   2. Establish and maintain a good, professional relationship with the SLMC Executive Secretary and elected SLMC Board of Trustees.
   3. Support and maintain a safe working environment through safe work practices and use of personal protective equipment.
   4. Report all safety concerns immediately to SLMC Executive Secretary or Board of Trustees.
   5. Attend SLMC Board of Trustee meetings quarterly or as requested.
   6. Participate in Monthly One on One meetings and Quarterly Performance Reviews with SLMC Executive Secretary.
3. Basic Knowledge and Skill Requirement:
   1. Self-starter who is well organized and possesses excellent communication skills.
   2. Ability to work independently with strong ownership of assigned duties.
   3. Possess a general understanding of cleaning and sanitation, yard maintenance, and minor maintenance repairs.
   4. Ability to remain flexible with changing priorities and direction as required to support the SLMC properties and facilities.
   5. Must be able to lift up to 50lbs from ground level.
   6. Must be able to turn, twist, bend at the waist repeatedly, occasionally.
   7. Must be able to walk and stand for long periods of time.
   8. Must be able to push/pull repeatedly, occasionally.
   9. Understand and support that frequency of work is variable with Spring and Summer months requiring more work than other seasons. Understand that during Fall and Winter support and work is still required with less regularity and at times may be as needed.  
4. Areas of responsibility and duties:
   1. Walk park and other SLMC properties picking up litter, downed branches and other discarded items as scheduled or as requested.
   2. Garbage and Trash removal: Empty community garbage cans located in the park, park bathrooms, boat launch, ballfield, and at the dog park weekly, or as requested. Note that park garbage pick-up will occur more often during summer months, when activity is higher than other months of the year.
   3. Park Shelter: Sweep and remove debris weekly or as requested. Clean and wipe down tables weekly or as requested.  Provide minor maintenance and painting as needed or as requested.
   4. Park Bathroom is to be unlocked and locked daily starting June 1^st and ending September 30^th.  Park bathrooms are to be cleaned as scheduled during the following dates – May 31^st to October 1^st.  Additional cleaning during off season months will be done as needed based on events or in support of basic maintenance of the facility. Minor maintenance, plumbing and painting will occur as needed or as requested.
   5. Seasonal Tasks:
      1. All Scott Lake public signs on all SLMC properties will be washed in May and in September or as requested.
      2. Trash cans in all areas of the community will be washed or sprayed out quarterly or as requested.
      3. Storm Clean Up: after windstorms, snowstorms or acts of nature, there may be the need to support park and grounds clean up.  
      4. Report any damages identified on any SLMC property to the SLMC Executive Secretary. Notify the Thurston County Sheriff Office immediately when appropriate in addition to notification to the SLMC Executive Secretary and Board of Trustees.
      5. All dog waste bags will be checked in all 3 locations weekly and resupplied as necessary. Dog waste cans will be emptied weekly or as requested.
      6. Assist on July 5 of each year in park clean up following 4^th of July fireworks.
      7. Other assigned duties or requested.
5. Compensation $15.00 per hour
6. References required upon request.

Submit Resume to Scott Lake Maintenance Company office at the Community Center.

Please return the Property Owner Information form recently mailed to you.

We are working hard to improve the emergency and non-emergency notification process for all property owners and residents in Scott Lake. The information you provide is critical to the success of this effort.

If you have misplaced your Property Owner Information form, please contact the Scott Lake Maintenance Company office immediately. The office number is 360-352-4787 or email to smaint8812@comcast.net. Another form can be downloaded from here or is available for your pick up or it can be mailed to you.

Thank you to all who have returned their property owner information.

We can’t make a plan and move forward without this information and your quick response is very much appreciated.

Scott Lake Board of Trustees