Scott Lake Maintenance Company is currently recruiting for an Executive Secretary. This is a full-time salaried position that is exempt from the Fair Labor Standards Act. The salary range is $4,200 to $5,000 per month, depending on qualifications.
Under the direction of the Board of Trustees, the Executive Secretary manages the day-to-day business of the Scott Lake Maintenance Company, including the Community Water System, Community Center, Parks, and other community facilities and services.
Interested persons should submit a letter of interest and a resume so that it is received by Friday, June 5. Letters of interest and resumes may be submitted to firstname.lastname@example.org, deposited in the mail slot at the Scott Lake Office, or mailed to Scott Lake Maintenance Company, 2631- 114th Way SW, Olympia WA 98512. Questions may be directed to email@example.com or 360-352-4787.
Position Title: Executive Secretary
Hours per week Full time, 40+ hours per week, Fair Labor Standards Act Exempt
Salary Range: $4,200 to $5,000 per month, Depending on Qualifications
Under the direction of the Board of Trustees, the
Executive Secretary manages the day-to-day business of the Scott Lake
Maintenance Company, including the Community Water System, Community Center,
Parks, and other community facilities and services.
Essential Job Functions:
with the Board of Trustees to develop the annual budget.
the annual budget, performs accounting functions using Quick Books including deposits,
reconciliations, processes payroll and payments, processes quarterly tax
returns, and is accountable for expenditures.
monthly financial reports to the Board of Trustees.
or release liens as directed by the Board of Trustees.
and record easement agreements as directed by the Board of Trustees.
recommendations to the Board of Trustees regarding financial matters.
water system and maintenance projects on behalf of SLMC.
all meetings of the Board of Trustees and produces the meeting minutes.
and issues correspondence on behalf of SLMC.
the production of the quarterly newsletter and other communications of the
Board of Trustees.
required paperwork with the Secretary of State’s Office.
the records of the Scott Lake Maintenance Company.
required paperwork with federal, state, and county offices on behalf of the
the reservations of the Community Center and the Park Shelter, including
boat ramp keys and maintains key records.
the daily operations of the SLMC office.
directs, and evaluates the staff.
as SLMC’s point of contact and coordinates water system repairs and system
improvements with the contracted water system operator and their
the work of contractors.
the Board of Trustees in the development of short-term and long-range goals.
and maintains effective working relationships with members of the Board of
Trustees and members of the Scott Lake Community.
and maintains effective working relationships with employees, contractors, vendors,
and banking representatives.
the scheduling of contacted services in the community, including extra duty law
enforcement patrols, water system maintenance projects, and park maintenance
and maintains effective working relationships with representatives of government
agencies, including the Commissioners of Drainage District No. 11, the Thurston
County Sheriff’s Office, the Thurston County Auditor’s Office, the West
Thurston Fire District, and the Secretary of State’s Office.
complaints from residents and property owners.
problems involving residents, property owners, contractors, and government
Drainage District No. 11
all meetings of Drainage District No. 11 and produces the meeting minutes.
the Annual Report for Drainage District No. 11.
payments for Drainage District No. 11.
Other duties as assigned by the Board of Trustees.
The work is primarily performed in an office environment,
though the Executive Secretary will accompany contractors and employees to
various site locations. The Executive Secretary must have the ability to lift
and carry up to 40 pounds, to bend and stretch for files and documents, and to
sit for extended periods of time. Finger dexterity to operate a computer
keyboard is required. In person and phone and email interaction is involved.
to multi-task and simultaneously manage several projects.
to oversee the operations of a community water system.
to oversee financial records and to develop fiscal controls.
to utilize a personal computer and related software packages to perform word
processing, accounting functions, email, information retrieval, and tracking.
to communicate effectively with members of the Board of Trustees, employees,
contractors, government representatives, and members of the Scott Lake
Community. Communicates at a high level both orally and in writing.
degree in business, public administration, or communications preferred, three
years of experience in operations and/or accounting, and one year of
supervisory or management experience, or any combination of education and
experience that equips the employee to perform the essential job functions.
Desired Skills, Experience, and Traits:
in managing budgets and work plans.
with accounting software, such as Quick Books.
in organizing, scheduling, and coordinating meetings and projects.
in program and project management.
in supervising staff.
in working with volunteer boards.
facilitation and conflict resolution skills.
self-directed, and highly motivated.