First, we are happy to announce that a recruitment for a full-time office Executive Secretary has been done and the Board is excited to welcome Caitlin Magee starting on July 1^st. She has lots of experience with a nonprofit organization (Scott Lake Maintenance is registered with the Secretary of State’s Office as a nonprofit) and experience with budgets, computers, and more.

Please make note of the following requirements for the Community Center starting July 1 due to Covid-19:

• Office hours are now 8:00 a.m. to 4:30 p.m. There will be times when brief closures are needed. The office phone number is 360-352-4787 and email is smaint8812@comcast.net
• The Community Center is closed for all clubs and rental events for the month of July. The office is not taking reservations for the park shelter for the month of July. The Board will reevaluate what will happen in future months.
• Entry to the Community Center and office will be by appointment only. Masks are required and a supply of masks and hand sanitizer are available if needed to be allowed into the building. A shield will be at the office door to guard against spreading germs and help with social distancing. These measures are to protect everyone so your cooperation is appreciated.
• Wearing masks outdoors is required if social distancing is not possible. This includes at the park and other Community owned outdoor spaces. Groups at the park shelter should follow this requirement.

Please enjoy the park while being considerate of everyone there, including children, who are also wanting to enjoy the water, fishing, and all that the park has to offer. The bathrooms at the park will remain closed during the summer. The park is open to property owners, residents, and their guests. It is not open to the general public. Excessive alcohol and cannabis use are not allowed in the park. There have been reports of this, rude behavior, and inappropriate language. Again, please be considerate and thoughtful for your neighbors. This is a great community with many amenities for you, your family, and your neighbor. Let’s keep it that way for everyone to enjoy! Thank you.

The 4^th of July Independence Day Holiday and celebrations are fast approaching.  As members of the Scott Lake community, we want everyone to celebrate this important holiday but to do so in a healthy and safe manner.  This year presents us with many more issues than usual, and we want you to be aware of certain restrictions in place for using our community park.

Highlights – more details below:

• No fireworks from, on or over our docks – all docks will be closed.
• Approved legal consumer fireworks only in our park and other Community property.
• Covid-19 Phase 3 restrictions are in place in our park, including masks, social distancing, and limits on the number of people in the park.
• Restrooms are closed — extra port-a-potties will be provided.
• Picnic & Fireworks debris – leave no trace, pack it out!  Extra dumpsters will be provided.
• Community Center is closed until cleaned, disinfected and safe to use – no reservations being taken.

1. Docks: We have installed new docks at the park – they are already in regular use.  But they are made of a man-made plastic-like material and subject to damage from heat, fire and smoke.  Therefore, the entrance to the docks will be blocked off and no fireworks of any kind shall be allowed to be lit on or fired off from or over the docks.  Please help us protect and maintain our new docks by following this restriction.  SLMC may pursue financial compensation from anyone who negligently or maliciously damages the docks.
2. Phase 3 reopening: The state approved Thurston County to move to Phase 3 of the Governor’s plan to reopen our economy.  Moving into Phase 3 is the result of all the sacrifices the community has gone through in making sure that we address the pandemic.  It is not a green light to go back to normal. “We need to continue to practice physical distancing, we need to wash our hands and, most of all, we need to start wearing masks as the Governor’s order stated”, said County Manager Ramiro Chavez. “We need to continue to weigh our risks and make safe choices.”
3. Scott Lake Community Park Restrictions:  There are some significant restrictions on using the park in Phase 3:
   1. The following activities are now permitted in Thurston County: outdoor group recreational sports activities of 50 or fewer people and recreational facilities at less than 50% capacity.  This means our park cannot be filled to capacity – the Board recommends people consider using your legal fireworks at home.  But please do so safely, following fire protection guidance.
   1. Everyone (with certain exceptions) must wear a mask while in the park or in other public indoor or outdoor spaces.  Exceptions include people who are deaf or hard of hearing, while they are communicating, and children under the age of 2.  Children ages 3 to 5 are not required to wear facial coverings, but it is strongly recommended.  Masks are not required while swimming.  Maintaining a social distance of 6 feet is required.
   1. There are times when it is appropriate to take off a mask, such as during solo recreation or recreation with household members. If you are alone outdoors, that’s OK as long as you’re in a position where you can actually maintain 6 feet social distance. If not, wear a mask.
   1. Individuals should — in all phases — stay at least 6 feet away from other people, stay home if sick, avoid people who are sick, wash hands frequently with soap and water, cover coughs and sneezes, avoid touching eyes, nose and mouth with unwashed hands, and regularly disinfect surfaces and objects. Exception: family members who live together may be closer than 6 feet.
   1. Stay home: People in high-risk populations, such as people age 65 or older or with underlying medical conditions, are strongly encouraged to limit their participation in Phase 3 activities.
4. Fireworks:  Many of the fireworks that can be purchased at tribal reservations can only be set off on sites made available on the reservations, and cannot legally be set off in our park, ball field or other Community property. We have observed many unsafe conditions in the park in past years.  Please limit your activities to legal consumer fireworks and maintain adequate distance from other people to avoid injuries.  
   1. Use fireworks at your own risk.  SLMC is not responsible for any injuries or harm that may occur due to unsafe or illegal fireworks activity.
   1. The Washington State Fire Marshal’s Office has two handouts that can assist in the identification of legal and illegal fireworks:

Legal Consumer Fireworks for Sale in Tents and Stands per RCW 70.77.136

Illegal Fireworks and Illegal Explosive Devices

• There will be extra dumpsters at the park – please clean up your firework debris.
  • Wildfire preparation – while our summer season is not especially dry this year, wildfires are a possibility.  Reduce your risk by following guidance provided by the WA Dept. of Natural Resources: https://www.dnr.wa.gov/publications/rp_fire_how_to_prepare_wildfire.pdf?sg0l0j
• Restrooms: The park restrooms are closed until further notice.  SLMC must develop a plan for safe and sanitary use of the restrooms under Phase 3 and hire a new maintenance person to carry it out before the restrooms can be reopened.  There will be extra port-a-potties at the park. 
• Community Center update:  the Scott Lake Community Center is currently closed to all public or private gatherings.  We are not taking reservations for future dates, and committees and clubs are not currently allowed to meet at the Community Center.  We will reopen it after we have developed and implemented a plan to clean, disinfect and safely use the Community Center in compliance with orders from the Governor and WA Dept. of Health.

Thank you for helping to maintain a clean and healthy Scott Lake community!

The Board with be having an Executive Session on Tuesday June 23rd at 7:00 pm

To All Scott Lake Residents and Visitors

As a result of precautions due to COVID 19 and associated concerns, the following measures will take place immediately regarding access to the Community Center.

• Annual Meeting Scheduled for June 20, 2020 has been cancelled and will be rescheduled at a later date.
• All Community Center Rentals have been cancelled or suspended through July 31, 2020.
• All Club Meetings at the Community Center have been cancelled until further notice.

We appreciate your support and understanding of these changes while we all work through the current safety measures being instituted.

Thank You
Scott Lake Maintenance Company

May 23, 2020                                                     UPDATED

To All Scott Lake Residents and Visitors

As a result of precautions due to COVID 19 and associated concerns, the following measures will take place immediately regarding access to the Community Center.

• Annual Meeting Scheduled for June 20, 2020 has been cancelled.
• All Community Center Rentals have been cancelled or suspended through June 30, 2020.
• All Club Meetings at the Community Center have been cancelled until further notice.
• Access to the Scott Lake Community Office will be restricted with the request to call or email the office with any questions or needs at the above number or email address. 
• Reservations scheduled beyond June 30, 2020 may be cancelled based on social distancing that is outlined by Governor Inslee.

We appreciate your support and understanding of these changes while we all work through the current safety measures being instituted.

Thank You
Scott Lake Maintenance Company

Scott Lake Maintenance Company is currently recruiting for an Executive Secretary. This is a full-time salaried position that is exempt from the Fair Labor Standards Act. The salary range is $4,200 to $5,000 per month, depending on qualifications.

Under the direction of the Board of Trustees, the Executive Secretary manages the day-to-day business of the Scott Lake Maintenance Company, including the Community Water System, Community Center, Parks, and other community facilities and services.

Interested persons should submit a letter of interest and a resume so that it is received by Friday, June 5. Letters of interest and resumes may be submitted to office@scottlake.net, deposited in the mail slot at the Scott Lake Office, or mailed to Scott Lake Maintenance Company, 2631- 114th Way SW, Olympia WA 98512. Questions may be directed to office@scottlake.net or 360-352-4787.

Position Title: Executive Secretary

Hours per week Full time, 40+ hours per week, Fair Labor Standards Act Exempt

Salary Range: $4,200 to $5,000 per month, Depending on Qualifications

General Description:

Under the direction of the Board of Trustees, the Executive Secretary manages the day-to-day business of the Scott Lake Maintenance Company, including the Community Water System, Community Center, Parks, and other community facilities and services.

Essential Job Functions:

Finance:

• Works with the Board of Trustees to develop the annual budget.
• Administers the annual budget, performs accounting functions using Quick Books including deposits, reconciliations, processes payroll and payments, processes quarterly tax returns, and is accountable for expenditures.
• Issues monthly financial reports to the Board of Trustees.
• Manage contracts.
• Process or release liens as directed by the Board of Trustees.
• Process and record easement agreements as directed by the Board of Trustees.
• Makes recommendations to the Board of Trustees regarding financial matters.

Operations:

• Coordinates water system and maintenance projects on behalf of SLMC.
• Attends all meetings of the Board of Trustees and produces the meeting minutes.
• Receives and issues correspondence on behalf of SLMC.
• Coordinates the production of the quarterly newsletter and other communications of the Board of Trustees.
• Files required paperwork with the Secretary of State’s Office.
• Maintains the records of the Scott Lake Maintenance Company.
• Files required paperwork with federal, state, and county offices on behalf of the SLMC.
• Administers the reservations of the Community Center and the Park Shelter, including deposits.
• Issues boat ramp keys and maintains key records.

Management:

• Handles the daily operations of the SLMC office.
• Supervises, directs, and evaluates the staff.
• Serves as SLMC’s point of contact and coordinates water system repairs and system improvements with the contracted water system operator and their subcontractors.
• Monitors the work of contractors.
• Assists the Board of Trustees in the development of short-term and long-range goals.

Relationships:

• Builds and maintains effective working relationships with members of the Board of Trustees and members of the Scott Lake Community.
• Builds and maintains effective working relationships with employees, contractors, vendors, and banking representatives.
• Coordinates the scheduling of contacted services in the community, including extra duty law enforcement patrols, water system maintenance projects, and park maintenance projects.
• Builds and maintains effective working relationships with representatives of government agencies, including the Commissioners of Drainage District No. 11, the Thurston County Sheriff’s Office, the Thurston County Auditor’s Office, the West Thurston Fire District, and the Secretary of State’s Office.
• Receives complaints from residents and property owners.
• Solves problems involving residents, property owners, contractors, and government representatives.

Drainage District No. 11

• Attends all meetings of Drainage District No. 11 and produces the meeting minutes.
• Produces the Annual Report for Drainage District No. 11.
• Processes payments for Drainage District No. 11.

Other duties as assigned by the Board of Trustees.

Working Conditions:

The work is primarily performed in an office environment, though the Executive Secretary will accompany contractors and employees to various site locations. The Executive Secretary must have the ability to lift and carry up to 40 pounds, to bend and stretch for files and documents, and to sit for extended periods of time. Finger dexterity to operate a computer keyboard is required. In person and phone and email interaction is involved.

Qualifications:

• Ability to multi-task and simultaneously manage several projects.
• Ability to oversee the operations of a community water system.
• Ability to oversee financial records and to develop fiscal controls.
• Ability to utilize a personal computer and related software packages to perform word processing, accounting functions, email, information retrieval, and tracking.
• Ability to communicate effectively with members of the Board of Trustees, employees, contractors, government representatives, and members of the Scott Lake Community. Communicates at a high level both orally and in writing.
• Bachelor’s degree in business, public administration, or communications preferred, three years of experience in operations and/or accounting, and one year of supervisory or management experience, or any combination of education and experience that equips the employee to perform the essential job functions.

Desired Skills, Experience, and Traits:

• Experience in managing budgets and work plans.
• Experience with accounting software, such as Quick Books.
• Experience in organizing, scheduling, and coordinating meetings and projects.
• Experienced in program and project management.
• Experience in supervising staff.
• Demonstrated management skills.
• Experience in working with volunteer boards.
• Meeting facilitation and conflict resolution skills.
• Organized, self-directed, and highly motivated.

The Break in the water line located on Entree View has been repaired and working. There is NO BOIL NOTICE at this time since the water was never turned off.

The water line break has been repaired and back to normal operations.

–original post–

Scott Lake Community Residents

On Sunday evening it was reported and verified that there is a water main leak on Entree View. 

This leak is currently not impacting water service however this leak needs to be repaired to prevent it from becoming a greater issue. 

At this time repairs are being scheduled for Wednesday May 6th at 9:00am.  We wanted to provide notice to everyone so that you can be prepared for possible water service interruptions. 

During repair residents in the area or Entree View and the “front” of the community may experience an interruption of water service up to and including a possible water system shut down.  We will not know the extent of the impact until the water line is exposed and the necessary repairs are determined. 

All residents should take appropriate actions in the event the impact extends beyond the front portion of the community.

All residents of our community could  be under a boil order if we have to replace any section of the damaged pipes. A boil order could be in place for up to a minimum of 72 hours.

Additional information will be shared and updated once repairs begin on Facebook and at scottlake.net

If you have any questions please call the office at 360-352-4787 or email the office at smaint8812@comcast.net 

PLEASE NOTE: 

IF THE WATER LEAK BECOMES WORSE PRIOR TO THE SCHEDULED REPAIRS IMMEDIATE ACTION MAY NEED TO BE TAKEN, INCLUDING WATER SERVICE INTERRUPTION OR SHUTDOWN.  PLEASE PREPARE ACCORDINGLY AS SOON AS POSSIBLE.

It is time again for all Scott Lake property owners to consider if this is your time to run for election to the Board of Trustees. If elected, all board members serve three-year terms and may run for re-election thereafter.  There are three positions that will be available this year. 

Board members are asked to serve on one or more standing committees. Those committees are ARCHITECTURAL, PARK, COMMUNITY CENTER, SECURITY, WATER, PROPERTY COMPLIANCE, BUDGET & FINANCE, WEB, CLUBS and COMMUNITY UPDATES, Committees meet at their own discretion.  The Board of Trustee meets monthly on the third Thursday of each month beginning at 7:00 PM in the meeting room of the Scott Lake Community Center. Special Meetings may be called for by the President of the Board as needed.  Officers are elected at the next regular Board meeting after the Annual Meeting held in May.

If this is your year to give the Board of Trustees a try, please prepare a short resume of your work and life experience, including what you would like to bring to the Board and submit it to the Scott Lake Office no later than 3:30 pm on Wednesday April 8, 2019.

The Scott Lake Office is in the Scott Lake Community Center, 2631 114^th Way SW, Olympia WA 98512. There is a drop box located on the door facing the parking lot, so you can drop it off any time.  If you have any questions, please call the office at 360-352-4787.

Thanks for caring about your community!

Because of the coronavirus restrictions placed on our community, the Slams Club will be unable to host the annual Easter breakfast on 4/12.  As the breakfast is a major fund raising event for the kids fish derby and the Easter egg hunt, we hope to reschedule later in the year if conditions permit.

1. BROAD FUNCTION:
   1. Provides custodial duties, support and general maintenance of park and other areas and properties owned by the Scott Lake Maintenance Company (SLMC). This part time, hourly position reports directly to the SLMC Executive Secretary.
2. Principal Responsibilities:
   1. Provide general maintenance, custodial and sanitation, and support for community park and other areas of the community as directed by the SLMC Executive Secretary. 
   2. Establish and maintain a good, professional relationship with the SLMC Executive Secretary and elected SLMC Board of Trustees.
   3. Support and maintain a safe working environment through safe work practices and use of personal protective equipment.
   4. Report all safety concerns immediately to SLMC Executive Secretary or Board of Trustees.
   5. Attend SLMC Board of Trustee meetings quarterly or as requested.
   6. Participate in Monthly One on One meetings and Quarterly Performance Reviews with SLMC Executive Secretary.
3. Basic Knowledge and Skill Requirement:
   1. Self-starter who is well organized and possesses excellent communication skills.
   2. Ability to work independently with strong ownership of assigned duties.
   3. Possess a general understanding of cleaning and sanitation, yard maintenance, and minor maintenance repairs.
   4. Ability to remain flexible with changing priorities and direction as required to support the SLMC properties and facilities.
   5. Must be able to lift up to 50lbs from ground level.
   6. Must be able to turn, twist, bend at the waist repeatedly, occasionally.
   7. Must be able to walk and stand for long periods of time.
   8. Must be able to push/pull repeatedly, occasionally.
   9. Understand and support that frequency of work is variable with Spring and Summer months requiring more work than other seasons. Understand that during Fall and Winter support and work is still required with less regularity and at times may be as needed.  
4. Areas of responsibility and duties:
   1. Walk park and other SLMC properties picking up litter, downed branches and other discarded items as scheduled or as requested.
   2. Garbage and Trash removal: Empty community garbage cans located in the park, park bathrooms, boat launch, ballfield, and at the dog park weekly, or as requested. Note that park garbage pick-up will occur more often during summer months, when activity is higher than other months of the year.
   3. Park Shelter: Sweep and remove debris weekly or as requested. Clean and wipe down tables weekly or as requested.  Provide minor maintenance and painting as needed or as requested.
   4. Park Bathroom is to be unlocked and locked daily starting June 1^st and ending September 30^th.  Park bathrooms are to be cleaned as scheduled during the following dates – May 31^st to October 1^st.  Additional cleaning during off season months will be done as needed based on events or in support of basic maintenance of the facility. Minor maintenance, plumbing and painting will occur as needed or as requested.
   5. Seasonal Tasks:
      1. All Scott Lake public signs on all SLMC properties will be washed in May and in September or as requested.
      2. Trash cans in all areas of the community will be washed or sprayed out quarterly or as requested.
      3. Storm Clean Up: after windstorms, snowstorms or acts of nature, there may be the need to support park and grounds clean up.  
      4. Report any damages identified on any SLMC property to the SLMC Executive Secretary. Notify the Thurston County Sheriff Office immediately when appropriate in addition to notification to the SLMC Executive Secretary and Board of Trustees.
      5. All dog waste bags will be checked in all 3 locations weekly and resupplied as necessary. Dog waste cans will be emptied weekly or as requested.
      6. Assist on July 5 of each year in park clean up following 4^th of July fireworks.
      7. Other assigned duties or requested.
5. Compensation $15.00 per hour
6. References required upon request.

Submit Resume to Scott Lake Maintenance Company office at the Community Center.